{"id":6848,"date":"2020-02-11T17:57:38","date_gmt":"2020-02-11T17:57:38","guid":{"rendered":"https:\/\/aliraqia.edu.iq\/?page_id=6848"},"modified":"2026-02-08T11:39:43","modified_gmt":"2026-02-08T08:39:43","slug":"human-resources-dep","status":"publish","type":"page","link":"https:\/\/aliraqia.edu.iq\/en\/human-resources-dep\/","title":{"rendered":"HR Department"},"content":{"rendered":"
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The job description of the Human Resources Department is as follows:<\/strong><\/h5>\n
1 \u2013 Establishment (Personnel) Division<\/strong><\/h5>\n
2 \u2013 Human Resources Personnel Division<\/strong><\/h5>\n
3 \u2013 Outgoing Mail Division<\/strong><\/h5>\n
4 \u2013 Printing and Typing Division<\/strong><\/h5>\n
5 \u2013 Pension and Retirement Division<\/strong><\/h5>\n
6 \u2013 Personnel Records Division<\/strong><\/h5>\n
 <\/strong><\/div>\n
These divisions perform the tasks assigned to them by the Department Head.<\/strong><\/span><\/h5>\n
1 \u2013 Staff Establishment Division:<\/strong><\/h5>\n
A \u2013 Reviewing and processing employees\u2019 allowances, promotions, service increments, and salary determination.<\/strong><\/h5>\n
B \u2013 Maintaining and updating the staff establishment register for all university personnel.<\/strong><\/h5>\n
C-Issuing official letters of appreciation and awards for faculty members and staff.<\/strong><\/h5>\n
 <\/strong><\/div>\n
2 \u2013 Human Resources Personnel Division:<\/strong><\/h5>\n
Issuing official correspondence related to (transfers, appointments, spousal leave, sick and regular leave, long-term leave, maternity and childbirth leave, appointments, disciplinary actions, confirmations, direct orders and release letters, letters of non-objection, correspondence with the Ministry, universities, and colleges, as well as employment orders).<\/strong><\/h5>\n
Follow-up Unit: Mail distribution tracking and monitoring.<\/strong><\/h5>\n
Computer Unit: Preparing schedules for faculty members and staff, maintaining a dedicated database for them, and submitting it to the Ministry.<\/strong><\/h5>\n
Central Documents Verification Committee Unit: Verifying documents of faculty members and staff, and following up on the authenticity of issued documents.<\/strong><\/h5>\n
 <\/strong><\/div>\n
3 \u2013 Incoming and Outgoing Correspondence and Archives Division:<\/strong><\/h5>\n
A \u2013 Opening a dedicated outgoing correspondence register at the beginning of the year and closing it at the end of the year.<\/strong><\/h5>\n
B \u2013 Issuing official letters and documents for internal use and external circulation within and outside the university.<\/strong><\/h5>\n
C \u2013 Copying official documents and maintaining them in the relevant personnel files.<\/strong><\/h5>\n
D \u2013 Entering official correspondence into the division\u2019s computer system.<\/strong><\/h5>\n
Incoming Mail: Monitoring and handling correspondence received from outside the university.<\/strong><\/h5>\n
Archiving: Storing and archiving all incoming and outgoing correspondence.<\/strong><\/h5>\n
 <\/strong><\/div>\n
4 \u2013 Printing and Typing Division:<\/strong><\/h5>\n
Printing all official correspondence, memoranda, and university orders related to the Human Resources Department.<\/strong><\/h5>\n
 <\/strong><\/div>\n
5 \u2013 Pension and Retirement Division:<\/strong><\/h5>\n
A \u2013 Referring faculty members and staff to retirement (upon reaching the legal retirement age, at their own request, or due to death).<\/strong><\/h5>\n
B \u2013 Preparing service records and submitting them to the National Retirement Authority.<\/strong><\/h5>\n
 <\/strong><\/div>\n
6 \u2013 Personnel Records Division:<\/strong><\/h5>\n
A \u2013 Opening personnel files for permanent and temporary staff and filing official orders in their personal records.<\/strong><\/h5>\n
B \u2013 Preparing a service summary for each employee and including it in their personal file.<\/strong><\/h5>\n
C \u2013 Indexing electronic and manual files.<\/strong><\/h5>\n
D \u2013 Monitoring annual leave, sick leave, and unpaid leave, and recording them in the computer system according to a specialized software program developed in coordination between the department\u2019s IT unit and the Computer and Internet Division.<\/strong><\/h5>\n
C \u2013 Archiving personal files electronically and saving a secure backup copy on an external hard drive.<\/strong><\/h5>\n
 <\/span><\/h5>\n
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